AP Genius: How a Global Consumer Electronics Company Automated Complex AP Workflows in NetSuite

A Fast-Growing Business, Slowed Down by Manual AP

Company Bio

Leading global consumer electronics company operating in the sports technology sector with offices across Singapore, United States, Turkey and Japan.

Company size: 140

Industry: Consumer Electronics

Headquarters: Singapore

Involved Teams: Finance / Accounts Payable

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Key Outcomes

• 90% reduction in invoice processing time

• 195% ROI achieved in year one

• 30 workdays reclaimed annually

• Faster invoice approvals and reduced processing cycle times

• Improved vendor experience

• AP scaled across four countries (Singapore, United States, Turkey, and Japan) without adding headcount

• Multi-language support across English, Japanese, and Turkish with custom regional workflows

• Infrastructure in place to handle continued invoice volume growth

Quick Description

The AP team was not the problem. The process was. Invoices arriving from four countries in different formats, vendors following up by email, every bill needing someone to manually key it in, match it, and chase approvals. At ten minutes per invoice and a growing stack of them, something had to change.

Tvarana worked with the company to deploy AP Genius inside NetSuite, rebuilding how AP actually worked rather than just layering automation on top of a broken process. Invoice capture, PO matching, approval routing, and vendor communication all brought into one place.

The AP team went from firefighting to managing. Processing time dropped by 90%, the business hit 195% ROI in year one, and the function scaled across four countries without a single new hire.

What This Means for Finance Teams

Fast-growing businesses often outpace the processes that were built to support them. AP is usually one of the first places it shows. When the volume gets too high for manual handling but the systems are not set up to cope, the team ends up absorbing the gap. The fix is not more headcount. It is a process that is built to scale from the start.

See how Tvarana rebuilt AP from the ground up inside NetSuite, including how the vendor portal was set up, how approvals were structured, and the full results from year one.

Ready to transform your AP operations? Every improvement starts with understanding your process. Let's find out what's possible. Talk to Tvarana Today